In this article:
Planning Workshop Participants and Logistics
Participants
- Project Lead (or Facilitator, as appropriate)
- Project Assistant
- Department Leads
Timeframe
Start these activities immediately after the prep call.
Activities
Planning Workshop Participants and Logistics
| Step | Who | What | When |
|---|---|---|---|
| 1 | As needed | Book travel. | As soon as dates and locations are confirmed. |
| 2 | Project Lead | Set up the starter scenario collection in the Axio360 Platform. (See “Setting Up a Scenario Collection in the Axio360 Platform” for details.) | At least one week before the workshop. |
| 3 | Project Lead | Verify that the Axio360 license accommodates the email domains of the departments/business units that participants will register with. | At least one week before the workshop. |
| 4 | Project Assistant or Logistics Coordinator | Ensure that SMEs have instructions for registering on the Axio360 Platform. (See “Registering Workshop Participants in the Axio360 Platform.”) | After the Project Lead confirms that the Axio360 license has been set up. |
| 5 | Project Lead | Following the instructions provided within the template, prepare the workshop presentation using the Quantification Workshop Template. | At least one week before the workshop. |
| 6 | Project Lead | Go/No Go decision: Check with the Department Leads and decide whether everything is in place to proceed with the workshop, such as whether the participation of needed personnel is confirmed. If it’s a “No Go”, reschedule, rebook travel, and resume the process from this step at the appropriate time. | At least three days before the workshop. |
| 7 | Project Lead or Project Assistant | Verify that all SMEs have registered on the Axio360 Platform. | After the “Go” decision is made. |
| 8 | Project Assistant | Proofread the non-standard content of the workshop presentation. | At least two days before the workshop. |
| 9 | Project Lead and Project Assistant | Review all workshop materials. | The day before the workshop. |